DATA RETENTION
How long each category of data is kept in Sports I, what triggers deletion, and how deletion is carried out.
This schedule is under review and has not been finalised. Schools can request deletion of their data at any time by contacting UK PE Group.
| Data category | Retention period | Deletion trigger | Deletion method | Status |
|---|---|---|---|---|
| Reports | Six years from generation (proposed — under review) | Report deleted by school or retention period ends | Permanent deletion from platform storage | In Review |
| Staff accounts | Duration of school employment plus 90 days | Staff member leaves or account is suspended by the school | Account deactivation then permanent deletion | In Review |
| Backups | Managed by the platform provider — verification in progress | Backup rotation managed by provider | Managed by the platform provider | In Review |
| Deleted accounts | 30-day soft-delete window, then permanent deletion | Deletion request confirmed by the school | Permanent deletion from platform storage | In Review |
| Support records | 12 months after ticket closure | Ticket closure | Permanent deletion | In Review |
| Evidence videos | Current academic year plus one year (school-configurable on request) | End of retention period or school deletion request | Permanent deletion from media storage | In Review |
| Audit logs | 12 months (proposed — under review) | End of retention period | Automated permanent deletion | In Review |
| Evidence photos | Current academic year plus one year (school-configurable on request) | End of retention period or school deletion request | Permanent deletion from media storage | In Review |
| Assessment data | While on roll plus the remainder of the academic year | Pupil leaves the school | Permanent deletion from platform storage | In Review |
| Pupil profiles | While the pupil is on roll | Pupil leaves the school (or earlier on school request) | Permanent deletion from platform storage (subject to backup expiry) | In Review |
Deletion requests
Schools own their data. Authorised school admins can request deletion of individual pupils, classes, staff accounts or a whole school account at any time. Before any deletion we confirm exactly what will be deleted, what (if anything) must be retained and why, and the retention period that applies. Self-service deletion workflows are in development — until then, all deletion requests are handled by UK PE Group and confirmed in writing.