Privacy Policy

UK PE GROUP LTD provides PE planning, assessment, physical-literacy, school-sport, Teacher Hub and Sports I platform services for schools, teachers, coaches and education organisations.

This Privacy Policy explains how we collect, use, store and protect personal information when people use our website, register for an account, book a demo, access Teacher Hub resources, use Sports I, submit enquiries or take part in a pilot or trial.

Who we are

For data protection matters, contact: sports@ukpegroup.org.uk

The types of information we collect

We may collect:

• • name
• • work email address
• • telephone number
• • school or organisation name
• • job role
• • account login details
• • subscription or trial status
• • booking and enquiry information
• • support messages
• • platform usage information
• • resource favourites and saved collections
• • class, pupil and assessment information where a school uses Sports I
• • PE attendance, participation, physical-literacy, skill and progress information
• • teacher notes, evidence records, reports and pupil voice comments
• • images, videos or files uploaded as evidence where enabled by the school
• • technical information such as browser, device, IP address, log-in activity and security events

Children and pupil information

Photos, videos and evidence uploads

How we use information

We use information to:

• • create and manage user accounts
• • provide free resources and Teacher Hub access
• • operate Sports I dashboards and assessment tools
• • support school onboarding and trials
• • manage demo bookings and enquiries
• • provide support and respond to questions
• • improve platform quality and user experience
• • maintain security and prevent misuse
• • keep records of subscriptions, trials and account status
• • generate reports requested by authorised users
• • meet legal, safeguarding, contractual and accounting obligations

Lawful bases

Depending on the situation, we may rely on:

• • contract, where we provide services to a school, user or organisation
• • legitimate interests, where we improve, secure and operate the platform
• • legal obligation, where we must keep records or respond to lawful requests
• • consent, where required for optional communications or certain cookies
• • processor instructions, where a school controls pupil information entered into Sports I

Marketing communications

Sharing information

We may share information with:

• • platform hosting and technical service providers
• • email and communication providers
• • payment or subscription providers where relevant
• • professional advisers
• • schools or organisations connected to the user account
• • authorities where required by law, safeguarding duty or legal process

We only share information where necessary and appropriate.

Storage and security

Retention

We keep information only for as long as needed for the purpose it was collected.

Typical retention periods:

• • account records: while the account is active and for a reasonable period after closure
• • enquiries and demo bookings: up to 24 months
• • support messages: up to 36 months
• • school trial records: up to 24 months after trial end
• • pupil, assessment and evidence data: according to the school's instructions or contract
• • financial and contractual records: usually up to 6 years where required

Schools may request deletion or export of their controlled data in line with their agreement.

Data subject rights

Individuals may have rights to:

• • access their information
• • correct inaccurate information
• • request deletion
• • restrict processing
• • object to certain processing
• • request portability
• • withdraw consent where processing is based on consent
• • complain to the Information Commissioner's Office

Requests should be sent to sports@ukpegroup.org.uk.

Where the request relates to pupil information controlled by a school, we may refer the request to the relevant school.

International transfers

Where service providers process information outside the UK, we will use appropriate safeguards where required.

Changes to this policy

We may update this Privacy Policy as our services develop or legal requirements change. The latest version will be published on this page.